Employment Opportunities

Administrative Assistant/Database Liaison – Accreditation

GENERAL RESPONSIBILITIES:

This position provides direct support to Senior Management and staff relative to accreditation, including: (1) updating and maintaining the accreditation database and ACCET website; (2) providing technical support to accredited institutions, Commissioners, and staff; (3) preparing for accreditation workshops and Commission meetings; (4) administering surveys through SurveyMonkey to ACCET’s constituents; (5) completing special projects; (6) processing internal and external communications; and (7) performing other duties and clerical tasks, as required. This position reports directly to the Deputy Executive Director and ultimately to the Executive Director.

SPECIFIC RESPONSIBILITIES:
  1. Update and maintain the accreditation database and ACCET website.
    • Work with vendor to develop and maintain the accreditation database/management system and ACCET website;
    • Manage and update the ACCET website and database (Accreditation Management System).
    • Identify/assist in the resolution of technical bugs;
  2. Provide technical support to staff, Commissioners, and member institutions relative to the ACCET website and the accreditation database/management system.
    • Provide in-house and external tech support (help desk). Assist member institutions, staff, and Commissioners by troubleshooting technology challenges, including network, internet, and connection difficulties.
  3. Assist with accreditation workshops and Commission meetings, as follows:
    • Assist in compiling data and preparing worksheets for consideration by the Commission, at each Commission Meeting.
    • Prepare hard-copy institution folders and electronic Commissioner files containing the documents and worksheets required for review at each Commission Meeting.
    • Order and set-up food for Commissioners and workshop participants.
    • Create name tags, sign-in sheets, and certificates for workshop participants.
  4. Assist in finalizing and distributing surveys through SurveyMonkey to ACCET’s constituents, including students, graduates, and member institutions.
  5. Serve as a member of the ISO Team to maintain the agency’s ISO certification and to improve the overall operation of the agency.
  6. Receives and distributes internal and external communications, as follows:
    • Communicate extensively with member institutions by phone and email. Answer the telephone and direct calls to the appropriate persons.
    • Open, sort, log, and distribute incoming correspondence daily.
    • Prepare correspondence, documents, and reports related to accreditation. Edit, update, distribute, file electronically, and track documents as necessary.
  7. Complete special projects and perform other clerical duties as assigned by Senior Management.

MINIMUM REQUIRED EDUCATION AND WORK EXPERIENCE:
  • Bachelor’s degree.
  • Office experience.
  • Excellent interpersonal and customer relations skills
  • Proficiency in Microsoft Suite (including Word, Excel, and Power Point).
  • Proficiency with web software, including HTML coding and WordPress.
  • Ability to multi-task in a fast pace environment and adapt to changing priorities.
  • Ability to be productive with little supervision.
  • Professional demeanor/appearance.

SEND RESUME, COVER LETTER, & SALARY REQUIREMENTS to ACCETaccreditation@gmail.com